NLYB TRANSFORMATION SPRINT — PHASE 1

Your
AI Readiness
Diagnostic

This 20-question assessment diagnoses exactly where your business is losing time, which processes are ready to automate, and where AI will have the highest impact. You'll receive a personalised Transformation Blueprint™ at the end.

⏱ Takes approximately 12–15 minutes

20

diagnostic questions

5

readiness dimensions

1

personalised blueprint

Before we begin — tell us about your business

YOUR NAME

BUSINESS NAME

SECTOR

TEAM SIZE

YOUR EMAIL

YOUR ROLE / POSITION

Your details personalise your Blueprint™ and may be used by NLYB to follow up. We do not share your data with third parties.

Please fill in all fields before continuing.

SECTION 01 / 04 — BUSINESS PROFILE

How your business operates today

These questions establish your current operational baseline.

Q1How would you describe your current operational setup?

Mostly manual — things work but rely heavily on me or one key person

1

Mixed — some processes are systemised but many still depend on individual knowledge

2

Mostly systemised — documented processes, but not yet automated

3

Well systemised — documented, partly automated, team can run without me

4

Q2How many hours per week do you personally spend on tasks you feel a system should handle?

Less than 2 hours — fairly streamlined already

4

2–5 hours — noticeable but manageable

3

6–10 hours — this is becoming a real problem

2

10+ hours — my week is dominated by admin and manual tasks

1

Q3How are your core business processes documented?

They're not — they live in people's heads

1

Partially — some things are written down, most aren't

2

Mostly — we have SOPs or guides, but they're not always followed

3

Fully — detailed process documentation that the whole team uses

4

Q4Which of these best describes how a new team member learns your processes?

They shadow someone for weeks — there's no written guide

1

Mix of shadowing and some written materials

2

Mostly from documentation, with some handover time

3

From a structured onboarding system — they're productive in days, not weeks

4

Q5What is your biggest operational frustration right now? (brief description)

SECTION 02 / 04 — OPERATIONS & WORKFLOWS

Where time is lost

Identifying the highest-value automation opportunities in your business.

Q6How do you currently handle new client or customer enquiries?

Manually — I or a team member responds to each one individually

1

Partially automated — we have templates but still manually send them

2

Mostly automated — auto-response and booking, but intake is still manual

3

Fully automated — enquiry triggers the full welcome and onboarding sequence

4

Q7How are invoices and payments currently managed?

Manually created and chased by a person each time

1

Software used but reminders and chasing are still manual

2

Automated reminders in place but final chasing is still manual

3

Fully automated invoice creation, reminders, and escalation

4

Q8How does your team report on project or task status?

Mostly verbal updates in meetings — nothing is tracked consistently

1

Spreadsheets or emails — updated inconsistently

2

Project tool in use but not fully adopted by the whole team

3

Clear system — everyone updates it, dashboards visible to leadership

4

Q9How much of your week is spent on tasks that repeat in a predictable pattern?

More than 60% — most of what I do is repetitive

1

40–60% — a significant chunk

2

20–40% — some repetition but not dominant

3

Less than 20% — most of my time is strategic or non-routine

4

Q10If you were away for two weeks, what would happen to your business?

It would struggle — too many things depend on me personally

1

It would manage but there'd be a backlog when I return

2

Mostly fine — the team can handle day-to-day but needs me for decisions

3

It would run without issue — it's designed to operate independently of me

4

SECTION 03 / 04 — TOOLS & AI READINESS

Your current technology

Understanding your data, tools, and existing AI adoption.

Q11How many software tools does your business currently use? (include anything used regularly)

1–4 tools — minimal and focused

4

5–8 tools — manageable

3

9–15 tools — it's getting complex

2

15+ tools — honestly I've lost count

1

Q12How well do your main tools share data with each other?

They don't — data has to be manually transferred between systems

1

Partially — some are connected, others are completely siloed

2

Mostly — main systems are integrated, a few outliers

3

Fully — one source of truth, everything syncs automatically

4

Q13How would you describe your current use of AI tools?

We don't use any AI tools yet

1

A few individuals use AI tools (e.g. ChatGPT) but it's informal and inconsistent

2

AI is in use across several functions but not standardised

3

AI is embedded in our workflows with clear governance and measurable output

4

Q14How clean and accessible is your business data?

Messy — scattered across emails, spreadsheets, and individual files

1

Partially organised — some structure but still inconsistent

2

Mostly clean — stored in systems, accessible but could be better structured

3

Clean and centralised — reliable, consistent, and easy to report from

4

Q15Have you tried to automate or systemise anything in the last 12 months?

Yes, and it worked well — we'd like to do more

4

Yes, but it didn't really stick or deliver what we expected

2

We've talked about it but haven't started

1

No — we're not sure where to begin

1

SECTION 04 / 04 — PEOPLE & CHANGE READINESS

Your team's readiness for change

The human side of transformation — often the most important factor.

Q16How does your team generally respond to new systems or process changes?

Resistant — change is hard and usually reverts to old ways

1

Cautious — they'll adopt if they understand why, but need time

2

Generally open — most people adapt reasonably well

3

Enthusiastic — we have a culture of continuous improvement

4

Q17Do you have someone internally who could champion a transformation project alongside a consultant?

No — I'm the only person who could drive this, and I'm already stretched

1

Possibly — there's someone who might step up with the right support

2

Yes — I have a reliable person who could lead this internally

4

We have a dedicated ops or technology lead already

4

Q18How would you rate your team's general comfort with technology?

Low — most prefer doing things the way they always have

1

Mixed — some are tech-comfortable, others much less so

2

Generally comfortable — most can learn new tools with support

3

High — the team picks up new technology quickly and independently

4

Q19How committed are you personally to making change happen in the next 90 days?

Completely — I'm done waiting, this has to change now

4

Very — it's a high priority and I'm willing to invest time and money

3

Fairly — it matters but I have other priorities competing for attention

2

Uncertain — I'm exploring whether this is the right time

1

Q20What does success look like for you in 90 days? (be specific)

NLYB TRANSFORMATION BLUEPRINT™

Your personalised diagnostic

Generated from your 20 assessment responses. This is your Phase 1 deliverable.

AI READINESS SCORE

–

Transformation Blueprint™

–

readiness score

CLIENT PROFILE

READINESS DIMENSIONS

Where you are across five key areas

TOP 3 AUTOMATION OPPORTUNITIES

Highest-impact starting points for your sprint

RECOMMENDED NEXT STEPS

Your 90-day sprint starting point

Ready to turn this blueprint into reality?

Book a free 30-minute discovery call with Shabina. No pitch — just a conversation about your specific situation.